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Registration/Lodging - Convention 2014

Registration & Lodging Information

Early bird registration deadline: April 18
Hotel reservation deadline: May 7

Convention Attendee Online Registration (pay by credit card)
Convention Attendee Printable Registration form (to mail or fax)
Convention Lodging Online Registration (pay by credit card)
Convention Lodging Printable Registration form (to mail or fax)
Exhibitor and Sponsor Registration
Exhibitor Agreement

Convention Registration

Registration fees:
Save $100 on or before
4/18/2014
After
4/18/2014
Full Registration Package
Standard Registrant $469 $569
Spouse/Guest* $289 $389
Children** free free
Daily Registration Package
Standard Registrant $199 $199
Spouse/Guest* $129 $129
Children** free free
Sunday Registration Package Complimentary Complimentary

The category of Guest* is designated for spouses/partners or individuals age 16 or older. Credit union employees, elected officials or suppliers must register at the standard registration fee.
**Children under age 16 are free, but must still be registered as attendees.

Registration instructions: Register online with your credit card, or complete and submit the printable registration form, along with payment. (See form for detailed instructions.)

Annual Meeting and Convention packets will be provided to all registrants at the Convention registration desk upon check-in. A name badge will be included in the packet and must be worn for admission to all events, meals and the EXPO.

Cancellation policy: Registrants who cancel their registrations on or before June 4 will receive a refund of the Convention registration fee minus a $100 administrative fee. Cancellations must be completed in writing and sent to the Credit Union Association of New York by June 4. No registration fee refunds will be issued after June 5.

Financial assistance

Credit unions can apply to the New York Credit Union Foundation for a Professional Development Grant to send employees and/or volunteers to the Annual Meeting & Convention. To apply, visit the NYCUF website.

Young Professionals (35 and under) in the New York credit union movement may apply for a grant to attend the Credit Union Association of New York’s 2014 Annual Meeting and Convention. Applicants must be an employee or a volunteer at an Association member credit union.

For assistance, contact Member Services at (800) 342-9835, ext. 8546 or member.services@cuany.org.

Send a colleague to Convention! You can help send fellow credit union representatives to the Annual Meeting & Convention by partnering with the New York Credit Union Foundation. If your credit union would like to assist another credit union with funding Convention lodging or registration costs, contact Member Services at (800) 342-9835, ext. 8546 or member.services@cuany.org for more information.

Convention Lodging

Lodging reservations must be made by May 7.

Reservations should be made online by visiting the Saratoga Convention and Visitor’s Bureau (CVB) site. A credit card is required to confirm each reservation, but a deposit is not needed and your credit card will not be charged at time of reservation.

Note: The Saratoga CVB will not accept reservations by phone, fax or mail.

As an alternative, you can fax or mail the printable reservation form to the Association completing the information requested. Mail to: Credit Union Association of New York, Attn. 2014 Convention, P.O. Box 15118, Albany, NY 12212-5118; or fax to the Association’s secure fax line (518) 437-8297.

Properties and Nightly Rates

The Saratoga Hilton at City Center
534 Broadway, Saratoga Springs, NY 12866, (518) 584-4000
Minimum 3-night stay

Marriott Courtyard Saratoga Springs
11 Excelsior Avenue, Saratoga Springs, NY 12866, (518) 226-0538
No minimum stay

Hampton Inn & Suites Saratoga Springs Downtown
24 Lake Avenue, Saratoga Springs, NY 12866, (518) 584-2100
No minimum stay

Residence Inn Saratoga Springs
295 Excelsior Ave, Saratoga Springs, NY 12866, (518) 584-9600
No minimum stay

Room rates at all properties listed above are $178.00 per night single or double. With 11% tax added, nightly rates are $197.58.

If your credit union is tax exempt, a tax-exempt form must be presented upon check-in, and payment must be from the tax-exempt entity. The tax rate of 11% will be charged to all occupants without proper proof of tax exemption.

For additional information, contact Member Services at (900) 342-9835, ext. 8546.

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